How to Add/Create New Vendor in Quick Books?

 

How to Add/Create New Vendor in Quick Books?

Follow the navigation to open the vendor form:

Go to -> Vendor TAB -> Vendor Center -> New Vendor

Click on “New Vendor” and fill the all Tabs in the following way to complete creation of Vendor process. All fields are not mandatory and can be filled at any time later.

Fill up the Tabs provided in Vendor form.

Address Info TAB:

Add the Vendor details and Company details of Vendor, add “Bill To” and “Ship To” Address, it can be same or different as normally products are Shipped to Warehouses and Invoices are sent to Head Office.

Additional Info TAB:

§  In Additional Info Tab add the information to categorize this Vendor i.e., Vendor Type: it can be based on Cities, Product/Service Nature etc.

§  Select payment terms for this Vendor

§  Add Credit limit allowed you by the vendor

§  Add Tax ID of the vendor

§  Select the price level list created by you on fixed/dynamic rate agreed with vendor to apply on bill when you select this vendor.

§  Custom fields can be added if you want to add related to that vendor for the sake of vendor profile, reporting and filtering data.  

Account Prefill:

Add GL account you want to map with this vendor and want to be prefilled while making any transaction with this vendor.

Press Save & Close to create the vendor, you can edit it on the same screen by double clicking the vendor.

Other Ways to Add Customers

Another Shortcut is also available to Create vendor using documents related to vendor like:

Purchase Orders, Receive Items with Bills/Receive Items with Without Bill, Enter Bill, Pay Bill, Vendor Credit Memo

Common Documents

Vendor can be added from under given documents, when you enter the name and press enter/tab system will show pop-up to add vendor in shortcut way.    

Journal Entry, Write Checks etc.

Import of vendors/Add Edit Multiple List Entries

Open Add/Edit Multiple List Entries using the navigation:

List TAB -> Click on Last option in list module Add/Edit Multiple List Entries

Select Vendors from dropdown list.

Customize columns as per your vendor’s data and copy column wise data from excel sheet and paste on each respective column in system. Save the form and you are done. In case of any error system will highlight in red the issues in data upload.

Thank You!